Must be a US Citizen residing in the USA

Responsible for processing membership applications and funds

Deposits checks in Checking Account

Accepts Donations, deposits & sends out thank you letters

Keeps membership database up to date

Stores and maintains Records

Answers member communications, both e-mail and phone

Coordinates general operations

Registers as "Agent" with Residence Secretary of State

Complies with Sarbanes-Oxley Regulations

Coordinates with Development Director

Creates and Maintains Director "Care Package Kit"

Creates Application Forms for WEB and USPS delivery

Provides a physical address for IRS tax purposes

Covered by the Crime and Liability Insurance

Reports to the Board of Directors

Assists the Executive Administrator as needed

Covered by the Crime and Liability Insurance

Must be a US Citizen residing in the USA

Pays bills from Checking Account

Posts to accounting software program

Responsible for day to day financial transactions

Provides reports as needed

Manages PayPal Account and Transfers Funds

Uses PayPal QCWA Account to operate as well as checking accounts

Covered by the Crime and Liability Insurance

Works with Executive Administrator and A & F Committee

Receives applications for all certificates

Confirms Membership status

Confirms eligibility for age and term based awards

Sends certificates to members by Email and US Mail

Records information in database

Designs Award Certificates

Provides Activities Awards and Designs as needed

Responsible to Chapter and Membership Relations Committee

Recommends vendors for supplies such as QSL Cards, hats, shirts, mouse pads, cups, etc.

Manages CRM and Quality with Vendors

Handles members requests

Processes and ships orders, if not shipped direct from vendor

Stores items of inventory that are not sub-contracted out (Stamps, Buckles, decals, mouse pads and caps on hand)

Responsible to Chapter and Membership Relations and A & F Committee

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Provide assistance to the Certificate Custodian in, amongst other requests, to determine the qualifications of those applying for the 50 Year Continuous Award. Verify a candidates 25 year licensing qualification in cases where an applicant encounters a hardship producing satisfactory documentation to join. Conduct historical research that would assist an Administrative project, or further the goals and success of National.

QCWA has 2 reflectors: the first is open for anyone to subscribe to. The main duties on this one are monitoring 5 or 6 messages a month that don't pass teh built in reflector filter. These are usually some one trying to post a message that isn;t subscribed.

The second is the Hotlist reflector which is available to Chapter Officers only. We have the occational person trying to subscribe that sin't an officer and, like the other reflector, posting a message from an unsubscribed email.

The unauthorized subscribe attempts are discarded. Most of the other postings are approved. They are usually caused by a person being subscribed with callsign@arrl.net and their treying to post a message from their real email address, callsign@aol.com.

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Responsible for all programming and database tables for www.qcwa.org.

There are 3 distinct areas. The first is the Public area on the website. It information for the general public about QCWA and allows access to on-line applications so they can join when they qualify.

The second area is the Members Only webpage. It contains data specifically for and taylored to each member. Only active members have access to this section after we have their email address so we can send them a password. The Chapter Officer's section of this webpage is, as the name implies, availabvle for our chapter officers and is also taylored to a specific chapter.

The third is the administrative database. It contains all the programs and Mysql tables necesary to administer the QCWA Membership DB. The Executive Administrator, Executive Asisistant, Membership Supplies Coordinator, Certificate Custodian, President, Vice Presidsent and webmaster are the only ones that have access to this section.

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Responsible to send renewal notices to members, both e-mail and USPS mail

If e-mail notices are automated, confirms with webmaster that notices are being sent properly

Creative handle on recruiting and retention

Ability to design materials for retention.

Works with Executive Administrator and Executive Assistant (and may be the same person as Exec Admin and/or Exec Asst depending on the work load)

Must be a US Citizen residing in the USA

Completes IRS Form 990

Completes Financial Statements and other related CPA duties

Ideally would be a retired or semi-retired CPA or has other significant accounting experience

Covered by the Crime and Liability Insurance if not licensed as a CPA on the persons own accord

Responsible primarily to the Board of Directors

Must be a US Citizen residing in the USA

Presents opportunities for long term gifts

Wills and bequeaths

Annuities through Licensed Agents

Tax Advantages

Interfaces with members

Registers Corporation with those States that require Registration or Exemption

Complies with Sarbanes-Oxley requirements

Covered by the Crime and Liability Insurance

Works with Executive Administrator and A & F Committee

Looks over QCWA legal documents

Advises QCWA in legal matters